Academic and Faculty Affairs Coordinator
Company: University of Colorado Anschutz Medical Campus
Location: Denver
Posted on: March 15, 2025
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Job Description:
University Staff Description Position Details
University of Colorado - Denver
Official Title: Academic Services Intermediate Professional
Working Title: Academic & Faculty Affairs Coordinator
FTE: Full-time
Salary Range: $52,325 - $57,833
Position #00762531 - Requisition #36178
Join the University of Colorado Denver
The University of Colorado Denver is the state's premier public
urban research university and equity-serving institution. Globally
connected and locally invested, CU Denver partners with
future-focused learners and communities to design accessible,
relevant, transformative educational experiences for every stage of
life and career. Across seven schools and colleges in the heart of
downtown Denver, our leading faculty inspires and works alongside
students to solve complex challenges through break through
innovations and impactful research, and creative work. As part of
the state's largest university system, CU Denver is a major
contributor to the Colorado economy, with 2,000 employees and an
annual economic impact of $800 million. For more information, visit
.
Job Description
* Applications are accepted electronically ONLY at *
The College of Arts & Media is the only college leveraging the
influence of CU Denver in the heart of Denver's thriving arts
industry to produce graduates who are ready to inspire, lead, and
create. CAM offers degrees and programs in , , , and .
As part of the College of Arts & Media Dean's administrative team,
the position works closely with the Associate Dean for Faculty &
Student Affairs to perform a wide range of duties that promote
academic success. Tasks performed are primarily in the areas of:
course scheduling, curriculum processes, faculty affairs, data
reporting and analysis, and other duties and projects as
needed.
Academic & Faculty Affairs Coordinator
Course & Curriculum Coordination 60%
Create, analyze, manage, and monitor all course scheduling and
rooming, curriculum and related materials, registration and
enrollment
Serve as course catalog point of contact and manage the annual
course catalog editing process, to include: receive and process all
changes to the course catalog during the editing period; create,
edit and deactivate courses and programs as requested by the
college; coordinate all related matters for the college with the
Office of the Registrar
Research and verify accuracy of course information, enrollment
data, course notes, instructor information, room usage patterns or
room features, and Learning Management coding on the integrated
student information system (CU-SIS)
Analyze schedule against scheduling needs to make recommendations
regarding classrooms and room features, meeting time challenges,
instruction mode, and other course logistics
Support the 3 CAM academic departments in course related matters,
such as processing rooming requests, course creation, edits to
course titles, descriptions and requisites, faculty changes, and
facilitating the steps for new program development
Provide weekly class list reports to key stakeholders
Ensure inclusion of new courses on CU-SIS following the campus
University Curriculum Committee and Core Curriculum Oversight
Committee process
Provide departments with weekly updated Notices of Intent (NOIs),
present information to chairs regarding the process for submitting
new course proposals or course changes-
Perform annual course catalog edits - soliciting and recording
program and course changes for all departments within CAM for the
upcoming academic year
Assist in the development of the production calendar annually and
provide regular updates to academic departments
Confirm with chairs that meeting patterns are within required time
grid and meet the contact hour requirements established by the
Colorado Commission on Higher Education (CCHE)
Verify with the registrar that all actions and curriculum requests
are completed
Coordinate course pooling between departments and partner
institutions
Provide essential support to the ACPOL (Academic Policies)
committee, including, but not limited to: schedule and attend the
ACPOL meetings, collect items to be discussed, correspond with
faculty members serving on the committee, record within minutes as
well as spreadsheets the outcomes of the discussions and vote,
execute the changes decided upon by the faculty committee and
provide implementation guidance and support
Perform all other relevant duties as assigned and/or needed by
CAM
Faculty Affairs 20%
Guide faculty through reappointment, tenure and promotion (RTP)
processes
Review and provide recommendations for the CAM Faculty Affairs
website; verify links and content are up to date, replaced, added,
or removed
Maintain faculty affairs RTP calendar and faculty promotional
timelines and manage tracking systems for the promotions
process
Serve the Interfolio expert and utilize Interfolio to create RTP
cases for faculty
Coordinate the annual faculty awards process, ensuring nominations
are recorded, nominees are notified, all documentation is received
and organized, and University deadlines are met
Coordinate external dossier reviews
Perform all other relevant duties as assigned and/or needed by
CAM
Data Reporting & Analysis 20%
Gather, analyze, and present data-driven insights to support
business decision-making processes
Use enrollment reports to analyze data and inform future course
offerings and budgets, course cancellations and program
deactivations
Gather DFW (drop, fail, withdraw) rates across all courses to
identify where students are struggling and make recommendations to
address roadblocks to persistence and graduation
Track course related data such as course enrollments, caps, fill
rates, wait lists, and faculty loads to support chairs and
associate dean in making effective and efficient pedagogical and
curricular decisions
Perform all other relevant duties as assigned and/or needed by
CAM
Qualifications you already possess (Minimum Qualifications)
Bachelor's degree from an accredited institution
One (1) year of professional level experience working within higher
education in student services, academic success, admissions,
advising, course and data management or a closely related field
Substitution: A combination of education and related
technical/paraprofessional experience may be substituted for the
bachelor's degree on a year for year basis.
Preferred Qualifications to possess (Preferred Qualifications)
Two (2) years of professional level experience working within
higher education in student services, academic success, admissions,
advising, course and data management or a closely related field
Experience creating complex schedules and reports
Experience working in and using CU SIS, Tableau, Campus Solutions
or similar platforms
Experience working with Microsoft Excel
Degree in administration, education, student services, business,
project management, or a closely related field
Experience working with Interfolio or other dossier management
platforms
Knowledge, Skills, and Abilities
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships
with employees at all levels throughout the institution.
Demonstrate a commitment to providing outstanding customer service
skills.
Demonstrate an understanding of diversity, equity and inclusion
with a commitment to developing equitable practices.
Demonstrate outstanding customer service skills.
Demonstrate strong independent judgment and critical thinking
skills.
Ability to independently establish work priorities, follow through,
and meet established deadlines.
Ability to actively listen and share relevant information,
anticipate problems, and offer suggestions for resolution.
Ability to communicate in a positive and effective manner, across
various modalities.
Ability to maintain a high level of confidentiality.
Ability to outwardly contribute to a respectful, positive, and
professional workspace.
Conditions of Employment
This position follows a hybrid work structure where employees can
work remotely up to two days per week, based on demands of specific
tasks and personal work preferences. The specific work schedule
will be determined in collaboration with the supervisor.
Employment Sponsorship
Please be advised that this position is not eligible now or in the
future for visa sponsorship.
As of 7/1/2023, The University of Colorado recommends employees be
fully vaccinated from the COVID-19, but is not required. COVID
recommendations and information can be found at:
Compensation and Benefits
The salary range (or hiring range) for this position has been
established at $52,325 - $57,833.
The salary of the finalist(s) selected for this role will be set
based on a variety of factors, including but not limited to,
internal equity, experience, education, specialty and training.
The above salary range (or hiring range) represents the
University's good faith and reasonable estimate of the range of
possible compensation at the time of posting.
This position is not eligible for overtime compensation.
Your total compensation goes beyond the number on your paycheck.
The University of Colorado Denver provides generous leave, health
plans and retirement contributions that add to your bottom
line.
Benefits:
Total Compensation Calculator:
Application Deadline
Applications will be accepted until the position is filled.
Preference will be given to complete applications received by
February 28, 2025. Those who do not apply by this date may or may
not be considered.
Required Application Materials:
To apply, please visit: http://www.cu.edu/cu-careers and
attach:
A cover letter which specifically addresses the job requirements
and outlines qualifications
A current CV/resume
List of three references (we will notify you prior to contacting
both on and off-list references)
Background Check Policy
The University of Colorado Denver strives to maintain a safe and
productive educational, clinical, research and employment
environment. All prospective employees and current employees must,
therefore, consent to and pass background checks prior to any final
appointment/employment.
Diversity and Equity
The University will provide reasonable accommodations to applicants
with disabilities throughout the employment application process. To
request an accommodation pursuant to the Americans with
Disabilities Act, please contact the Human Resources ADA
Coordinator at .
The University of Colorado Denver is committed to recruiting,
retaining, and promoting diverse faculty and staff. The university
strives to promote a culture of inclusiveness, respect,
communication and understanding. We encourage applications from
Black, Indigenous, and people of color, women, persons with
disabilities, persons within the LGBTQ+ community, and veterans.
The University of Colorado is committed to diversity and equity in
education and employment.
Questions should be directed to Karen Ludington, . Application
Materials Required: Cover Letter, Resume/CV Job Category: Academic
Services Primary Location: Denver Department: U0001 -- Anschutz Med
Campus or Denver - 30119 - CAM-Dean's Office Schedule: Full-time
Posting Date: Feb 11, 2025 Unposting Date: Ongoing Posting Contact
Name: Karen Ludington Posting Contact Email:
karen.ludington@ucdenver.edu Position Number: 00762531
Keywords: University of Colorado Anschutz Medical Campus, Denver , Academic and Faculty Affairs Coordinator, Other , Denver, Colorado
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